QR Code Campaigns
Print one QR code. Clear your entire roster.
Print one QR code. Clear your entire roster.
Every FormVault campaign generates both a scannable QR code and a branded short link — instantly. Post the QR code in your gym or locker room, paste the short link in an email, and parents can sign from either without downloading anything. Two distribution formats, one campaign, zero extra setup.
Create a clearance campaign for any sport or event
FormVault instantly generates a printable QR code plus a short URL for the same campaign
Post the QR code in your gym, locker room, or team handbook — paste the short link in emails and texts
Parents scan or click, complete all forms, and sign digitally — no app required
Each campaign generates a unique QR code image for printing plus a shareable URL. Both link to the same form flow, so you can post the QR code in your gym and send the link via email simultaneously. Scan and click rates are tracked separately.
Unlimited. Create separate campaigns per sport, per season, per event, or per form type. Each gets its own QR code, independent completion tracking, and its own deadline. There is no cap on active campaigns.
Yes. Every campaign also has a direct shareable link you can send via email, text message, or post on your school website. The QR code and the link go to the same form — parents can use whichever is more convenient.
QR codes are exported as PNG files suitable for printing or embedding in emails and documents. Basic color customization is available to match school colors. For reliable scanning, print at a minimum of 2×2 inches.
Each parent or student who scans creates their own unique submission linked to their student profile in the system. Rosters are managed by the athletic director — new participants are added through the campaign enrollment flow.
Yes. When a campaign deadline passes, the QR code and link automatically deactivate. Anyone who scans after the deadline sees a clear message explaining the campaign has closed and who to contact. No accidental late submissions.